Mistakes Planning A Catered Event, Reason #8-Not Having A Plan For Extra Guests That May Show Up

As good a job as you will do in taking reservations and estimating the number of guest, there will always be some people show up unexpectedly.  Usually, a caterer will require you pay for the exact number of guest you guarantee.  If fewer guests show, you’re stuck paying for food you didn’t use.  If extra guests join in, you are more than likely going to run out of food.

Some caterers use a “flexible guarantee”.  You give the caterer a guaranteed number of guests, and the caterer guarantees there will be enough food to feed an extra 10%.  If extra people show, you pay for them.  If they don’t you’re not on the line for uneaten meals.

If you are afraid fewer guests will show up than expected, you can guarantee a lower number.  The 10% leeway will protect you in the event you guessed wrong.  Again, that advantage to this is that you minimize your investment in meals that go uneaten.

Make sure you insist on this kind of guarantee.  There are many reputable caterers that offer the “flexible guarantee”.

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For a risk free catering consultation from a Green Certified Restaurant© call Jamie at Aroma Thyme Bistro at 845 647 3000